13 Aug 2018
13 tips for a Destination Wedding in Cancun, Mexico.
The timing of your ceremony, the weather at the location, and guests’ availability to travel are all concerns every couple planning a destination wedding has to consider. Definitely all these tips are so helpful to plan a correct destination wedding.
- Get Help
Control freaks, beware: If you’re hosting a wedding in a distant locale, you will need to entrust at least part of the planning to someone else’s capable hands. A wedding planner can shoulder the burden of researching and securing local vendors (especially valuable if said vendors speak English only as a second language), dealing with logistics like tent rentals and lighting and handling any last-minute fires that may start in the weeks leading up to the wedding. She is also the behind-the-scenes queen, creating gift bags for guests, greeting everyone at the airport, keeping people busy with fun activities once there and getting everyone where they need to be on-time. Generally speaking, a local planner is your best bet, as he can be your man-on-the-ground when you can’t be there. But if you prefer to go with a planner from back home, make sure they have experience planning weddings in your chosen destination and expect to cover his transportation costs for planning visits and the actual wedding.
- Pick the Perfect Spot
The location of your wedding determines not only the mood (rustic, sophisticated, beachy), but also the travel, time and budget required to pull it off. You want your guests to walk away from your wedding weekend saying, “That was so them!” Your wedding elements — not just location, but also activities and overall vibe — should say something about your personal style and your passions. Did he propose on vacation in Cancun, Mexico? Then why not host your wedding by the sea? Are you foodies? Think about a full cheese table . Or if you love outdoor adventures, consider Riviera Maya, México, where guests can zipline through the treetops or have a walk or swimm in the natural rivers of Xcaret, all before the rehearsal dinner. Here we have a few Wedding venues you´d be interested in.
- Time It Right
Unfortunately, the best weather in popular vacation destinations tends to correlate with tourist season, when there are typically more crowds, fewer hotel and venue availabilities, and higher rates all around. If you choose to marry during high season, you’ll want to reserve hotel blocks and venues immediately and send out save-the-dates 10 to 12 months in advance so guests can book their flights and accommodations before prices skyrocket. If you choose the shoulder season (right after high season), you may be able to save yourself and your guests some money and still enjoy great weather. While the off-season will mean fewer crowds, the weather can be iffy, and you may find that many stores, venues and vendors close up shop.
- Take a Trip
We seriously can’t recommend this enough: Take at least one planning trip, for most of couples is enough. , The most important and the first thing you got to secure is your wedding venue– ceremony and reception spaces, caterers, a rehearsal dinner venue — and local suppliers such as caterers, florists and photographers. The most recommend is finding a Company like Dezibel Event Productions that provides everything or at least the most important such as Flowers, Furniture, Lighting Decor, Audio Dj and Lighting Equipment etc. The adventages of this Company is that you just deal with one supplier and can propuse a full wedding packages base on your Budget.
- Factor in the Extra Expenses
If done right, a destination wedding can cost no more — and maybe even less — than hosting the same party at home (depending on where you live, of course). For example, if you live in a US metropolitan city where event facilities are in high demand, like New York City, then holding your wedding in Mexico will likely be less expensive than doing it at home, even when you factor in airfare, hotel expenses and planning trips. Still there are extra expenses you’ll need to factor in for any destination wedding, including importing key vendors and décor, welcome bags for guests, additional activities for guests and travel costs for you and your immediate families (including the planning trips, not just the big day).
- Local Marriage Requirements
To get married in Mexico, there is nothing legal or technical stopping you from doing so; but you will need to plan ahead and get a few documents together, fill in a few forms and pay a few fees. Check out all Marriage requirements to get married in Mexico.
If after having read through this guide you wonder if you can face the paperwork and admin, don’t panic! You can hire a Wedding Planner to take care of the detail and paperwork on your behalf in return for a modest fee.
- Remember: You’re on Island Time
Don’t keep a constant eye on the clock. Remember that many tropical islands run on “island time” — things happen when they happen — so don’t mistake a vendor’s laid-back attitude for incompetence. Avoid the temptation to micromanage from afar. Schedule regular check-ins and then trust your vendors to work their magic.
- Forewarn Your Friends
Tell your bridal party about the destination before you ask them to stand by your side so that they can gracefully decline if finances are tight. Don’t be upset if some of your closest friends or relatives don’t attend. While you are, in a sense, footing some of the food bills, their fees for travel, hotel, and car rental can really add up. And while your wedding is a mini-vacation for you, it may not be the one they want to take!
- Mind Mother Nature
Don’t just assume that the weather in the Caribbean, Mexico is gorgeous year-round. Hurricane season lasts from July through October in the Caribbean and can put a major damper on your nuptials.
- Take Care of Guests
In addition to arranging group rates for flights and rooms, list information for getting to and from the nearest airport to your wedding locale, invite everyone to the rehearsal or welcome dinner and next-day brunch, and deliver welcome bags to their rooms, full of essentials for the trip, like suntan lotion, water and bug spray.
- Dress the Part
Don’t forget to consider the climate when choosing your wedding dress — and deciding on everyone else’s attire. You’ll be swimming in sweat if you pair your fairy-tale satin ball gown with tropical humidity, and asking your groomsmen to wear tuxes in the sun and heat is just cruel. Also, if you’re exchanging vows outside, you may want to reconsider a long train that will easily get muddy or grass-stained or three-inch heels that will stick in the mud.
- Be Organized
Not to stress you out, but you’re basically competing in the Olympics of wedding planning — the long-distance affair. You need to be twice as organized as a local couple and pre-think everything, because you won’t have much time to make up your mind, especially if you can only do one or two planning trips. (Get help planning your destination wedding here.) Every trip should be one big to-do list of appointments with vendors, coordinators and venue managers, so do your research, set up appointments and form a clear vision of what you want before you go. The good news: If you give yourselves one weekend to find a reception site, you’ll find one. In other words, distance will make you decisive, which will make the whole planning process a lot less stressful.
- The last but not least “A wedding Website”
We’re telling you—your wedding website is going to be your new best friend, especially for a destination affair. You can answer most of guests’ questions in one spot.
First things first, guests need to know the who-what-where-when of your nuptials. Include vital details along with an itinerary of events (only the ones everyone’s invited to), complete with locations and start times. Add any helpful extras, like dress code (“on the beach—wear flats”) and online RSVPs.
Content curated from: The knot.
